Using the app — Meeting Recorder

The tray icon

Meeting Recorder lives in the system tray: a grey dot when idle, red while recording. Click it to open the Meeting Library; right-click for the menu.

Tray menu when not recording: Start recording, Open meeting library, Open recordings folder, Quit — Not recording: start a recording by hand, open the library or the recordings folder.

Tray menu while recording: Screen, Notes, Stop recording, Open meeting library, Open recordings folder, Quit — While recording: change the screen being recorded, open the meeting window (Notes…) or stop.

Quit Meeting Recorder stops watching for meetings and closes the library windows; if a meeting is being recorded it asks first. It starts again at your next sign-in (or from the Start menu / app menu).

Recording a meeting

Automatically

Join your call in Microsoft Teams, Zoom, Google Meet, Slack or a browser.
When the call app starts using the microphone, a notification says Meeting detected and recording starts in 10 seconds. In that time you can choose Skip (don't record this meeting), Pick screen or window… or Audio only.
Recording starts: it records the meeting's window (following it if it moves to another screen) plus the meeting audio and your microphone, and the meeting window opens.
When the call app lets go of the microphone, recording stops about 3 seconds later, so you can go straight into your next call. A notification says Meeting saved, with buttons to open it in the library or open its folder.

By hand

Start: tray menu → Start recording, or Record now at the top of the library.
Stop: tray menu → Stop recording, or Stop recording in the meeting window (click twice, so it isn't stopped by accident).

Recordings shorter than one minute (for example a microphone test) are not kept. Each meeting is saved as its own folder in your recordings folder.

It is your responsibility to tell everyone in a meeting that it is being recorded and to get their consent where the law requires it. The meeting window shows a reminder while you record.

The meeting window

The meeting window opens when a recording starts and closes when it ends (you can switch that off in Settings → Personal → Meeting window).

Top: the recording time and number of notes, Open library and Stop recording.
Tags: pick the meeting's client or project at the start. The app may suggest a tag from the meeting's title; tags also tell Live assist which documents to use.
Preview: what's being recorded. Change screen picks another screen or window; Audio only stops recording the screen (the sound continues).
Earlier and open action items: similar earlier meetings and the action items still open from them, so you start the call prepared.
Notes: type a note and press Enter; it's saved with the time. ★ Mark moment marks the current time to find it again later.
Keep on top keeps the window above your call.

Presenting? If you share a different screen than the one being recorded, the app asks you to check the preview, so the recording shows what you're presenting.

Live assist

Live assist listens during the call and answers questions from your own documents and earlier meetings, as they're asked. It runs on your computer and needs an NVIDIA graphics card.

Turn it on: library → Settings → Live assist. Also turn on Save Q&A to keep the questions and answers with the meeting.
Give a tag a knowledge folder: library → Tags → pick the tag → Knowledge folder → Choose…. Word, PowerPoint, Excel, PDF, Markdown and text files are read ahead of time (sub-folders too); the index is kept in a hidden folder inside it.
Tag the meeting in the meeting window at the start of the call. The Q&A tab then shows answers as questions are asked:
Answers appear newest first, with the time asked and their sources.

Ask a question…: type your own question and press Enter.
Look this up (Ctrl+L): looks up what was just said.
Sources (n) ▸: the documents and meetings the answer came from; click one to open it.
× removes an answer (it isn't saved with the meeting).

After the meeting

The transcript, speakers and summary are made automatically, newest meetings first. Work waits while another meeting is being recorded (and, if you choose, while on battery: Settings → Power), so your calls are never slowed down.

The Meeting Library

Click the tray icon to open the library. Home shows your counts, a meeting calendar, charts, tags and your open action items; meetings are listed on the left by day.

Library home with counts, calendar, charts, tags and my action items — Home. Click any tile, tag or action item to go there.

Search (top left) searches every transcript and note.
Filter / Sort narrow the list by tag, date, app, people, length, meeting type and more.

A meeting

Timeline: who spoke when; click to jump.
Speakers: type a name once; that voice is recognized in later meetings.
Ask about this meeting: a question answered from this meeting only.
Split here / Merge with… / Clip…: split a recording that holds two meetings, join a meeting cut in two, or save a part as a clip. Originals are kept.
Icons next to transcript times show a marked moment ★, a note 📝 or a Live assist question 💬.

Summary, Notes, Action items and Q&A

Notes tab with your notes and the meeting notes by topic — Notes: your timestamped notes, then the meeting's topics, each linked to when it was said.

Action items tab listing tasks with owners and due dates — Action items: tick one off when it's done.

Q&A tab listing the Live assist questions and answers — Q&A: what Live assist answered during the call (when Save Q&A is on).

Summary type: pick another type on the Summary tab (Brief, Detailed, Status update and more) and the summary is written again. Edit the types and their instructions in Settings.

Speakers

Name a speaker once and the voice is recognized in every other meeting. The Speakers tab lists everyone, with suggestions to review.

A person's page with a suggested voice match needing review — A person's page. ✓ confirms a suggested match, × rejects it; ▶ plays a short clip.

Unmatched voices list — Unmatched voices: voices nobody has named yet. Name one and it's learned.

Per person you can turn on Auto-match (with a minimum match %) so their voice is named without review.

Action items

Home shows your open items once you've set Settings → Personal → You are.

Tags and folders

A tag's page with its settings and meetings — A tag's page: its parent, folder, knowledge folder, video rule, color and meetings.

Part of: nest tags like folders (for example a project under a client).
Folder: recordings with this tag are copied there once transcribed, for example a synced folder per client.
Knowledge folder: documents for Live assist.
Keep video: drop the video after a number of days and keep the audio, transcript and summary.

Time per tag table by week — Time: hours in meetings per tag, by week or month; export to CSV.

Ask your meetings

Click Ask, type a question and press Ask. The answer comes from your transcripts and summaries, with numbered sources that jump to the moment it was said. Narrow it to a tag or dates if you like.

Settings

Personal	Theme, the meeting window, and You are (whose action items Home shows).
Startup	Start Meeting Recorder when you sign in.
Speakers	Auto-match everyone at a minimum %, naming speakers from the Teams video, learning voices from video.
Backup	Automatic backup of settings, tags, people and the recording catalog to a folder you choose; restore on a new computer.
Server	Use an office server (see the Setup guide).
License	Your key, computers in use, Check now, Change key, Deactivate (see License).
Meeting types / apps	The lists you pick from on each meeting.
Summary types	Brief, Standard, Detailed, Status update…, with editable instructions and a default.
Models	The AI models in use; check for updates, install or switch.
Live assist	On/off, Save Q&A, knowledge folders.
AI assistants (MCP)	Let assistants such as Claude or Open WebUI search your meetings: off until you turn it on, read-only unless you allow changes.
Debugging	Log level, log folder and a live log window, for support.

Backup and moving to a new computer

On the old computer: Settings → Backup, choose a backup folder (for example a synced or network folder). Automatic backup keeps it up to date.
On the old computer: Settings → License → Deactivate this computer to free its slot.
Copy your recordings folder to the new computer (or let your sync tool do it).
Install Meeting Recorder on the new computer and activate your key.
In the library: Settings → Backup, choose the same folder and restore the newest backup. Recordings are found wherever they are, with their tags and speaker names.